June 27, 2025 
Ecommerce is booming worldwide and in today’s fast-paced e-commerce landscape and the demand it places on the supply chains, relying on manual warehouse operations is like trying to run a marathon with a horse and buggy. While it might get you there eventually, you’ll be left far behind by those embracing modern, automated solutions. Manual warehousing operations will be tedious, error prone and inefficient. It does not have to be that way.
VinWMS can help you manage your warehousing operations, scale with you as you grow and can provide you with a competitive edge. Whether it is a B2B operation or a B2C operation or a combination of the two, Vinculum’s VinWMS can help you do it and do it at scale.
Let us see first why a manual warehousing operation is very inefficient. In a manual operation, there will be:
- Inventory mismatches: Manual cycle counts, paper based pick pack and ship causing errors in wrong shipments being made, damages not accounted for, shrinkage to name a few.
- Slow fulfillment: Manual pick pack and ship means that work in the warehouse is being done in a highly inefficient manner causing the need for more personnel to do the same tasks.
- Paper based records: Tracing and tracking inventory and fulfillment of orders takes additional team members and is error prone due to manual mistakes.
- Inefficient usage of space in the warehouse: Since data is paperbased, the ability to plan the space in the warehouse to enable quick pick, pack and ship of fast moving items, clustering of items in a single area for efficient packing and assemblies of products are not possible.
- Underutilized labor: In a manual warehouse, it is not possible to optimize the use of resources or the tasks involved in putaway, pick, pack and ship.
- No actionable insights: In a manual system it is very difficult to plan and optimize the operations and everything including maintaining stock levels needs to be done manually which is error prone.
VinWMS can help businesses that sell online and offline and also distributors to move away from a manual warehouse to a fully automated warehouse where the warehouse operations are done digitally, insights are available on inventory, efficiency of operations are tracked. Let us see how VinWMS will power this transition from a manual to an automated warehouse with unparalleled inventory accuracy, streamlining the fulfillment process, optimizing space and inventory.
Unparalleled inventory accuracy
One of the key problems that a manual warehouse faces is to keep track of accurate inventory. Without this, reorders are not done in a timely manner, availability of inventory becomes a problem leading to problems in fulfillment. VinWMS addresses this and other problems with a manual WMS. Let us now see how VinWMS deals with different aspects of the issues.
Real time tracking of inventory: Keeping accuracy counts of the stock available is critical in multiple aspects of running a warehouse. When operations know the accurate count individually in all the storage locations of a SKU, it is possible to address customer needs from an alternative storage location if stock is not available in a particular warehouse. Reorders can be done on time and fulfillment of orders becomes easy. This is critical in managing demand and supply in a fast changing environment where orders come from multiple sales channels.
Automated receiving and putaway: With VinWMS, it is possible to receive stock in an automated method and the system can direct where the items have to be stocked. This becomes a huge benefit when there is a lot of inventory being received and they have to be stocked quickly and accurately. Doing this manually is not tedious but error prone. With VinWMS, this is all systemized and error free resulting in accurate inventory being available in real time.
Cycle counts and audits: It is important to verify stock levels counts and perform audits. With a manual system, this task is tedious and unreliable. With VinWMS, cycle counts can be done periodically whether it is monthly, quarterly, semi-annually or annually. Since real time tracking of inventory is possible within VinWMS, these cycle counts and audits become easier and more reliable.
Streamlining the fulfillment process
Managing the fulfillment process with a manual WMS is hard, error prone and problematic. With VinWMS, the fulfillment process is fully automated since it is tightly integrated with Vin OMS,where the orders from the different channels originate and are transferred to the appropriate warehouse from where the fulfillment is to be done. Within the warehouse, the orders are all aligned with automated or semi-automated generation of pick lists and assignment of resources making the overall fulfillment process efficient. Let us see now VinWMS addresses the key problems with fulfillment.
Automatic or semi automated generation of picklists: Picklists are usually the first step in fulfillment of orders. With VinWMS, this process is completely automated where the orders are received and the picklists are automated with tightly integrated Vin OMS and Vin WMS Picklists tell where the items are to be picked and in the order they have to be picked. Doing this systematically improves operational efficiency and reduces the effort involved.
Enablement of diverse pick strategies: Picking strategies can vary depending on order size, order quantity and the type of SKU. VinWMS supports diverse pick strategies such as picking by order, picking by SKU, zone wise and bin wise, wave picking among others to enable efficient ways of picking items quickly and efficiently to fulfill orders.
Shrinkage: Problems like misplaced or lost SKU become a thing of the past with VinWMS since it enables accurate counts and operations always knows where the items are and the quantities available.
Integrated packing and shipping: VinWMS rich features allow the optimal combination of packages for items to be shipped and automatic label generations for shipping with a number of transporters enabling fulfillment to happen.
Bar code integration: VinWMS prevents manual counting errors by allowing counting with barcode readers and eliminating errors.
Mobile apps for floor teams: VinWMS supports a mobile app in addition to a desktop and tablet version to enable picking and scanning using a handheld device for efficient picking.
Optimizing space and resources
With VinWMS, it is possible to ensure that the warehouse space is efficiently managed with the right products being allocated and stored in the correct location to enable efficient putaway and picking.
Intelligent allocation: With VinWMS, putting stock away in its locations randomly will be a thing of the past. Products will be stored in the optical location with system directed putaway and system directed picking making the operations extremely efficient.
Task interleaving: With VinWMS, it is possible to do efficient picking and packing and also put away the received goods in a systematic manner. Modern methods like pick to light and put to light are possible with VinWMS. This allows for efficient usage of labor within the warehouse and improves overall efficiency.
